I canceled a group trip. Do I still have to pay for the hotel?

Historically, I am not a fan of group travel. There's always someone inexplicably crying or taking personal offense because not everyone wants to do an overpriced brewery tour.

But one of the most stressful parts of herd travel for me happens before the vacation even starts: when someone drops out at the last minute.

The rest of the group must then either absorb the now slightly higher costs of the trip, or confront the vague friend with what exactly they still have to pay for – two less than ideal options.

There's a right way to deal with this, though, says Lee Thompson, co-founder of Flash Pack, a company that plans group trips for solo travelers in their 30s and 40s.

“You should always offer to pay for your portion of a trip that has already been booked (accommodations, rental cars, planned excursions, etc.), regardless of the reason why you can no longer attend,” says Thompson.

'On group trips I strongly recommend arranging your own accommodation'

When planning or canceling a group trip, it's best to be over-communicative, says travel reporter Victoria M. Walker. Friendships can become strained by assumptions about who pays for what.

“I've seen friendships fall apart or be ruined by a holiday gone bad or a holiday where someone had to drop out for whatever reason,” she says.

Walker agrees that if you back out of a trip at the last minute, you should offer to pay for part of it: “It's just common courtesy, good etiquette and good manners to at least offer some kind of compensation .”

It's just common courtesy, good etiquette and good manners to at least offer some sort of compensation.

Victoria Walker

Travel reporter

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